Operations Administrator

Location
Sevenoaks, Kent
Salary
£22,500 to £25,000
Posted
20 Mar 2017
Closes
24 Mar 2017
Ref
VR/01970R
Sector
Technology
Contract Type
Permanent
Hours
Full Time

Job Title: Operations Administrator
Location: Sevenoaks
Salary Range: £22,500p.a to £25,000p.a depending on skill set
Hours: 8.45am to 17.15pm Monday to Friday  
Holiday Entitlement: 32 days (including the 8 bank holidays)
Education Requirement  Educated to at least GCSE standard, including Maths and English

Having experienced rapid company growth, we are now looking for a confident and outgoing individual to join our team on a permanent, full time basis in the capacity of Operations Administrator, reporting directly into the Head of Finance/HR Manager. The main purpose of the position is to work closely with our existing administration department and assist in providing comprehensive support to our IT team with all areas of administration.

The role as Operations Administrator is to help ensure the smooth running of the office. The role will be very varied.

The responsibilities of the position may include but are not limited to:

Primary responsibilities

  • Create and analyse data within reports to be presented at monthly meeting to Directors and Head of Departments
  • Managing the work group diary for 20 employees 
  • Assisting Accounts with raising invoices
  • Answering and directing incoming phone calls
  • Creating tickets for Engineers- using Kayako system 
  • Assisting Sales with creating of Contracts
  • Managing staff Holidays / Sickness spreadsheet
  • Opening and distributing post 
  • Produce and distribute correspondence memos, letters, and forms
  • Arranging and taking in deliveries - logging onto order book
  • Organise collections as required and completing the necessary paperwork
  • Negotiating the price and ordering office stationery and kitchen supplies 
  • Maintaining uniform stock levels for staff 
  • Typing 
  • Photocopying 
  • Maintain a filing system
  • Maintain contact lists
  • Book travel arrangements, cabs and couriers
  • Meet and greet visitors 
  • Provide refreshments when required
  • Arranging company social events within timescales and budget

General responsibilities

  • Ordering and maintaining stock for kitchen supplies and cleaning materials
  • Un-loading and loading dishwasher at beginning and end of the day

The successful candidate will need to demonstrate the following attributes to be a successful Office Administrator:

  • Proficient in using a computer (especially Word, Excel and MS Office) 
  • Excellent numeracy skills 
  • Excellent oral and written communication skills
  • Excellent telephone manner
  • Detail oriented and works with a high degree of accuracy
  • Highly organised and flexible
  • Ability to multitask and meet changing deadlines
  • Must be self-directed and able to complete tasks with limited supervision
  • Maintains staff confidentiality
  • Ability to stay calm under pressure 
  • Able to work in a team within a busy reactive environment
  • Friendly and helpful approach
  • Trustworthy, reliable and punctual
  • Keen and willing to learn with a desire to show initiative


 

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