Team Secretary / Management Support Administrator

Kent, Dover
DOE + Bens
08 Mar 2018
05 Apr 2018
Cathy Taylor-Colville
Job Level
Contract Type
Full Time
Team Secretary / Management Support

We have an exciting role to work with a leading business who have been operational for over 150 years.

They have steady YOY revenue growth and are looking for a Team Secretary/Management Support to join their expanding business.

Job Purpose:
*To undertake administration duties providing a professional and friendly service for the team.
*Maintain the highest level of customer service conveying a positive company image at all times.

*Management and administration of the VP and Director's diary, travel arrangements and expenses.
*Make travel arrangements for department managers and other staff if required.
*Arrange weekly management meetings and ad hoc meetings as required, including meeting room preparation and supply of refreshments (teas, coffees, lunch etc.)
*Assist with bookings for employees, contractors and suppliers.
*Provide administration assistance and support to the HR Manager, including filing, payroll and the recording and updating of annual leave and sickness data.
*Take and produce accurate minutes/action points for HR or Management meetings.
*Assist in the organisation and arrangement of events, dinners and seminars.
*Assist in the organisation and arrangement of social events, including the Christmas parties and Summer BBQ's.
*Administration of company credit card statements and personal expenses in a timely and efficient manner.
*Manage all local pool cars, always ensuring they are maintained and serviced in accordance with manufactures recommendations and lease companies' instructions.
*Update and ensure accuracy of information on the database.
*Responsible for the franking machine and the prompt distribution of incoming and outgoing mail and messages in efficient manner.
*Arrange courier services when necessary.
*Ordering and distribution of all office stationary for the site.
*Ordering and distribution of catering supplies and fruit.
*Ensure staff room and kitchens are kept well stocked and coffee machines are cleaned and in good working order.
*Update the facilities log and monitor the progress of issues through to satisfactory conclusion.
*To take on the roles of Fire Warden and H&S Representative for the office.

Knowledge & Qualifications:
*A strong administrator.
*Excellent verbal and written communication skills.
*Excellent planning and organisational skills.
*Customer orientated.
*Flexible, can do approach.
*Represent the Company in a smart, professional manner.
*Computer literate - knowledge of Word, intermediate Excel and PowerPoint are essential.

At KHR we take care to ensure that you are represented as well as possible so it is worth checking your CV for layout, spelling and grammar as well as making sure it is up to date before you submit. If you feel you need to highlight particular qualifications, skills or relevant experience with regards to a specific role then please add a cover letter or a preface page. This does not need to be formatted in the same manner. In addition, if your CV is heavy with graphics etc, please could you also submit a "clean" copy in Word. Thank you.

KH Recruitment Ltd is acting as an Employment Agency in relation to this vacancy. KHR - Recruitment Specialists is a trading name of KH Recruitment Ltd Keep in touch with us online for job alerts, industry updates and market...

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