Executive Assistant

Recruiter
Interpersonnel Uk Limited
Location
Dover
Salary
Not specified
Posted
12 Mar 2018
Closes
22 Mar 2018
Contract Type
Permanent
Hours
Full Time
Executive Assistant £Competitive Salary Job Summary Our long standing client has an exciting opportunity for an Executive Assistant to join them at their site in Dover. You will be required to provide an efficient and confidential administrative support to the business and General Manager. Your duties and responsibilities include: Efficiently manage the diary of the General Manager, the business and the departmental teams within. Maintain an efficient and workable filing system. Manage electronic and paper based filing systems. Appropriately deal with incoming mail and telephone calls, as well as responding to correspondence. Progress and monitor discreet projects and activities as requested by the General Manager. Produce complex documents/spreadsheets, using Word/Excel as appropriate. Assist with the preparation and production of confidential reports. Organise and co-ordinate meetings with both on-site and off-site, liaising with external organisations (including catering and audio-visual contractors) in an effective and appropriate manner, disseminating papers as required. Organise internal meetings with management and staff: often an urgent and immediate priority task. Attend meetings, which may occasionally and with reasonable notice be outside of conventional office hours, and take minutes or notes as appropriate. Liaise with HR re the accurate personnel records of staff. Manage the travel arrangements and bookings. Skills and Qualifications High standard of education, including English and Maths. Secretarial and computer based qualifications. Minimum of 4 years experience in an office environment. Demonstrable experience of providing a proactive and efficient senior secretarial or professional PA service. Working knowledge of Microsoft Office. Proven experience of working with sensitive and confidential material. Able to communicate at all levels, particularly at executive level. Meeting deadlines whilst ensuring attention to detail. Interpersonnel is acting as a recruitment consultancy. Interpersonnel are equal opportunity employers. We are pleased to receive a significant number of applications for most roles advertised. We are therefore unable to respond to individual applicants unless shortlisted. If you have not been contacted within four weeks of the closing date you should assume you have not been shortlisted on this occasion. This job was originally posted as www.jobsite.co.uk/job/960324037

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