Finance Manager - Part Time

Maidstone, Kent
£20,661 - £22,658
03 Apr 2019
01 May 2019
Job Level
Contract Type
Fixed Term Contract
Part Time

Finance Manager (12 Month Fixed Term, Maternity Cover)

£20,661 - £22,658 Pro rata

21 hours per week

Maidstone + Parking + Bens



Responsible to

The Chief Executive



The Finance Manager has responsibility for managing the day to day, weekly and monthly charity finances ensuring compliance with regulations and best practice. Producing timely management accounts and robust financial statements for the CEO, Senior Management Team, Fundraising Committee and the Board of Trustees is key to the role.


This is an important post requiring a pro-active and well organised individual who is responsible for a critical function in the day to day running of the charity. The post-holder must also be a champion of the charity’s values, a positive role model for those using our services and an effective ambassador for the work of the charity.


Main Responsibilities

  • To maintain, process and accurately record on a weekly basis invoices, payments, expenditure and income

  • To manage records of the charity’s income and expenditure using Sage/XERO software and other software as appropriate

  • To reconcile bank accounts with Sage/XERO and to liaise closely with the Fundraising Manager with the reconciliation of the DonorPerfect Database and donation/Gift Aid management

  • To act as one of three authorised signatories on behalf of the charity

  • To ensure sufficient funds are available in the current account to meet the charity’s daily needs

  • To ensure cash handling procedures are followed in line with company Policy and Charity Commission guidelines

  • To administer the investments as directed by the Board of Trustees

  • To manage payroll and the workplace pension scheme liaising with external payroll provider

  • To prepare the required information for the charity’s annual audit and liaise with the auditors

  • To prepare monthly/quarterly management accounts and financial reports for the CEO and assist with management of monthly, quarterly and annual budgets

  • To ensure financial data is stored, archived and destroyed appropriately in line with legislation


General Requirements

  • To engage in learning and development opportunities, as agreed with the CEO

  • To comply with company Child and Vulnerable Adult Protection Policy and Code of Conduct

  • To work within agreed quality frameworks and standards and abide by company Policy and Procedure

  • To take part in supervision and appraisal and to meet on other occasions, as required, with the CEO

  • To keep accurate records of any expenditure incurred and to ensure that such expenditure is within agreed limits and has been duly authorised

  • To maintain such other records as may be required for the purposes of monitoring, evaluation and review; and to prepare periodic reports

  • To provide cover or additional support for colleagues, as required

  • To undertake such other duties as may, from time to time, be reasonably required


 Knowledge and Experience



  • ·       Excellent understanding of Sage and XERO accounts software



  •  Working in the charity sector

  •  Hold relevant accounting qualifications/training certificates

  •  Knowledge and experience of Charity accounts and SORP

  •    Experience of using donor-base/CRM software – DonorPerfect would be an advantage



  • ·       Excellent numeracy skills

  • ·       Excellent IT skills, specifically Microsoft Office and Sage/XERO software

  • ·       Excellent organisational and creative skills

  • ·       Excellent administrative and time management skills

  • ·       Ability to use own initiative, manage own workload and that of others

  • ·       Meticulous, high degree of accuracy and attention to detail

  • ·       Ability to maintain accurate and up-to-date records and produce clear reports

  • ·       A high standard of communication skills, and the ability to present a case clearly and passionately

  • ·       A high level of integrity and reliability


Personal Characteristics


  •  Approachable and non-judgemental

  • ·Reliable and trustworthy

  •  Energy and sense of humour

  •  Enthusiastic and positive attitude

  •  Collaborative team player who will get involved in whatever needs to be done to achieve the charity’s aims and objectives


Other Requirements

  • Commitment to, understanding of, and maintenance of the sensitive nature of our work and values in all communications


The post is subject to an Enhanced Disclosure through the Disclosure and Barring Service


Interpersonnel is assisting with the 1st stage of recruitment for this role.

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