Administrator

Role: Administrative support to the Programme Director and Programme manager in all aspects of the programme in the development research, creation, collation, archiving and showcasing of memories and stories of exile and displacement of refugees and sanctuary seekers to Kent and London 2005-2023. 

ADMINISTRATOR

Salary/Fee: Total remuneration p.a.: £18,480 pro rata on a full-time (37.5 hours per week) basis on fixed term contract.  Appointment subject to successful funding application (pending). 

Period of Engagement:  Dec 2024- Dec 2025.

Application deadline:  15 December 2024

Location:  Works in Kent and from home. The postholder will require flexibility to attend meetings and work from alternative locations as required.

Reporting to: Programme Manager, Luminescent CIC

Background: Luminescent CIC  is a partnership committed to the empowerment of those who are dispossessed, whether internally displaced or exiles and sanctuary seekers, past and present, to enable them to explore their experiences through the lens of creative arts and history. The company enables, collects, and makes visible the lost and erased voices of those communities, who do not normally have opportunity to participate in such activities, bearing witness to their journeys from conflict, trauma, and exile to human dignity and hope as living legacies of memories, images, and heritage. It also enables the growth of talent for young people through this work, undertaking education programmes connected with it. The company’s activities provide benefit to and empower participating communities - especially those in UK regional areas and young people - to explore this art and its cultural opportunities, learning new skills as they participate and tell their stories. Governed by a Board of Trustees, the CIC  is funded through a mixture of grant-aid, donations, and volunteer contributions in cash and in kind.

Luminescent has formed a unique collaboration with six partners – Folkestone & Hythe District Council, Kent Refugee Action Network, Lewisham Refugee and Migrant Network, Morley College, London, Woodpecker Court Education Facility, and LB Hackney to record, collate, conserve the memories, stories, and oral history of refugees and sanctuary seekers to Kent and London 2005- 2023 and those of the local communities who embraced them.

It will enable recollection of their history and its contribution to UK heritage and culture, telling their stories/ experiences as a legacy of memories, stories, images. The work will be showcased in exhibitions, events and performances at Morley College and in London, and will be featured on-line and on Morley Radio.

Responsible for Overall administration management and coordination, across entire programme

Provide administrative support to the programme Exile and Displacement in East Kent 2000-2021, in particular: 

• Oversee & maintain Programme management with Programme Director and Programme Manager

• Delivery of day-to-day programme administration through agreed management information and digital communications systems, delivering related activities.

• Supervision of small contracts, under the direction of the Programme Manager, ensuring correct delivery of these with the Programme Director and advising payments. 

• Create, develop, and maintain a record of all engagement and collaborative activity and support all aspects of dissemination of project’s findings

• Support production of evaluation data by establishing and maintaining a regular evaluation programme, including data management, across entire programme to inform the external evaluation report 

• Organise delivery of events, working closely with the Programme’s Director and Manager   

• Oversee project diary management, arranging appointments, booking meetings (virtual and face-to-face) and workshop facilities 

• Assist the Programme’s Director and Manager as required in providing administration support to development of funding applications

• Coordination of regular Steering Group and project team meetings & taking minutes

• Liaise with partners as required.

• Support the work of Luminescent CIC and partners in relation to the project

Skills and Aptitudes

Essential 

• Ability to use Microsoft Office with proficiency in Microsoft Word, Outlook, PowerPoint, and Excel. Knowledge of financial management systems, eg Sage, Xero or MYOB packages is an advantage.

• Understanding of the creation of virtual methods of engagement with the public

• Excellent communication, interpersonal, problem solving and critical thinking skills

• Able to work effectively under pressure, observe deadlines and work successfully independently, and as part of a team.

• Ability to plan time, taking account of organisational priorities and other colleagues’ work roles to achieve results 

Desirable

• Experience of being involved in publicly funded projects and evaluation in a community context.

• Partnership working in an arts or heritage sector.

• Working with and training young people on and off-line & devising training. 

• Successfully coordinating a heritage project with a component of oral history/ community history.

• Co-creating a heritage exhibition and other heritage assets.

• Social media and knowledge of audio recording and editing and digital photography.