Office Admin/Service/Maintenance Manager

  • Job Reference: 00003710-1
  • Date Posted: 18 April 2024
  • Recruiter: Mistek Limited
  • Website: www.mistek.co.uk
  • Location: Rochester, Kent
  • Salary: £24,000 to £32,000
  • Sector: Administration, Construction & Building Services
  • Job Type: Permanent
  • Work Hours: Full Time
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Job Description

Main Job role:

Overall management of all Mistek Servicing/Maintenance

  • Setting up new and management of existing maintenance contracts
  • Scheduling engineers, Invoicing and management of 1 off servicing, remedial works & callouts
  • Workforce management – scheduling, customer bookings etc
  • Chasing/calling installations that require servicing
  • Meeting targets to sign up maintenance contracts

Admin

  • Answering the phone – dealing with initial enquiries, routing calls to correct person
  • Vehicle management – Booking in services, repairs etc
  • On site staff management – Ordering sundry materials/items, printing paperwork, adding projects to our scheduling system

Various other tasks
- Perform various administrative tasks to support the smooth operation of the office
- Handle incoming and outgoing correspondence, including mail, email, and phone calls
- Maintain and update office records and databases
- Assist with data entry and document management
- Coordinate meetings, appointments, and travel arrangements for staff members
- Prepare reports, presentations, and other documents as needed
- Provide general clerical support such as filing, photocopying, and faxing
- Manage office supplies and inventory
- Assist with basic bookkeeping tasks
- Maintain a professional and organized office environment

Skills:
- Strong administrative skills with attention to detail
- Proficient in computerized systems and software, including Google Suite (Docs, Sheets, Slides)
- Excellent data entry skills with accuracy and speed
- Knowledge of clerical procedures and office management practices
- Ability to type quickly and accurately
- Strong organizational skills to prioritize tasks and meet deadlines
- Excellent phone etiquette and customer service skills
- Ability to work independently as well as part of a team

This is an exciting opportunity for an Office Administrator to join our team. If you are a motivated individual with strong administrative skills, we would love to hear from you. Apply today!