Office Manager & Data Administrator

  • Job Reference: DF006
  • Date Posted: 8 June 2022
  • Recruiter: DFusion
  • Location: Royal Tunbridge Wells, Kent
  • Salary: £25,000 to £28,000
  • Bonus/Benefits: Competitive Salary Private Healthcare NEST Pension Scheme
  • Sector: Administration
  • Job Type: Permanent
  • Work Hours: Full Time

Job Description

YachtBuyer

Office Manager & Data Administrator 

(Full Time, Permanent)


YachtBuyer - our purpose is to lead the digital future of the global yachting marketplace. We aim to improve the process of buying yachts, by continually evolving the ecosystem to provide a better experience for consumers.

YachtBuyer is seeking a highly motivated, forward thinking and innovative full time Office Manager & Data Administrator to join their growing vibrant team. This is an exciting, unique position for an individual who is prepared to take ownership of all office and data administration within a fast-paced business. The ideal candidate will be comfortable working independently, taking the lead in all aspects of their role. 

Key Office Management Duties include:

  • Management of diary, emails and contacts list.

  • Producing company presentations

  • Booking, budget management and execution of all travel itineraries including flights, taxis, accommodation, conferences and restaurants.

  • Management of expenses, mileage, mobile phone, iPad, etc.

  • Act as front of house: greeting guests in a positive and enthusiastic manner, offering drinks. Preparing and clearing the meeting room. Liaising with clients and client representatives in a pleasant and professional manner.

  • Answering the phone: High level phone manner and ensuring messages are passed onto the team.

  • Making sure that the office is tidy and presentable. Prompt the team to maintain tidiness, clear desk policy and other processes.

  • Checking stock and ordering office supplies

  • Organising social events for the team such as office parties, leaving drinks etc.

Key Data Duties include:

  • Data entry in online product catalogue

  • Uploading and tagging documents and photos

  • Cross-referencing data sources

Skills required:

  • Proactive self-starter: work on own initiative

  • Maintain confidentiality and utmost discretion. 

  • Positive and flexible. Proficient in multi-tasking and prioritising ever changing workload

  • Completing tasks to a high standard and to tight deadlines.

  • Polite and appropriate manner in liaising with UHNWI and contacts of all levels both in person and on the telephone.

  • Diligent, with great attention to detail

  • Strong skills in negotiation to secure the best value for the company

  • Strong IT skills; fully competent with all Microsoft Office packages

  • Confident to present and explain ideas.

  • Ability to encourage staff to implement policies via positive people management

What we can offer:

Apart from having a great team to work within a friendly environment, we offer all employees a range of benefits, including:

  • Competitive Salary

  • Private Healthcare

  • NEST Pension Scheme

  • Career progression opportunities

Office Working hours: Monday - Friday 9:00am - 5:30pm

Job Types: Full-time, Permanent

Salary: £25,000 - £28,000 per year